Terms & Policies
Policies & Terms of Site Usage
Privacy Policy
Effective Date: March 25, 2025
Website: www.coppabookawards.com
At COPPA Book Awards, we value and respect your privacy. This Privacy Policy outlines how we collect, use, protect, and manage your personal information when you visit our website or participate in the COPPA Book Awards program.
1. Information We Collect
We may collect the following types of information:
Personal Data: Name, email address, phone number, and submitted content (e.g. books, images, bios)
Voting Information: Votes cast, payment confirmations, and related preferences
Technical Data: IP address, browser type, access times, and website usage analytics
2. How We Use Your Information
To process nominations and manage the awards process
To enable secure voting and confirm payments
To communicate with users about awards updates, confirmations, or sponsorship requests
To promote and share nominees or award recipients on our website and official social media platforms
3. Third-Party Services
We may use secure third-party payment gateways or analytics platforms. These services have their own privacy policies and are not controlled by us.
4. Cookies
Our website may use cookies to enhance user experience and analyze site traffic. You can choose to disable cookies through your browser settings.
5. Data Security
We implement strong security measures to protect your information but cannot guarantee absolute protection from breaches.
6. User Rights
You may request to access, correct, or delete your personal data at any time by contacting us at [email protected].
Terms and Conditions
Effective Date: March 25, 2025
Website: www.coppabookawards.com
By accessing, using, or submitting information through our site, you agree to the following Terms and Conditions:
1. Eligibility
Participation in the COPPA Book Awards is open to Zambian citizens or residents, or individuals whose work contributes meaningfully to the Zambian literary space.
2. Submissions
By submitting any material through the website, including books, descriptions, media, images, or other content, you agree to the following:
You confirm that the material is original and does not infringe on any third-party intellectual property rights
You grant the COPPA Book Awards permission to use submitted materials, images, and media in the awards process, including website display and voting functionality, announcements, promotions, or updates via social media and other communication channels
Ownership of submitted material remains with the author or original creator. The COPPA Book Awards only holds the right to use the content for promotional and operational purposes
If you do not agree to this use, do not submit any material through this website
Public Nominations Clause
Since Nomination Entries are made by the public, all submitted book titles and author names during this stage are not owned by the COPPA Book Awards. The copyright and full rights to book titles and names remain with the respective authors. The Awards Board holds no claim over submitted names and titles at the nomination stage.
3. Use of Website
By using this website, you agree not to:
Violate any laws or regulations
Upload or transmit harmful or misleading content
Interfere with the site’s functionality or security
Attempt unauthorized access to protected sections of the website or data belonging to other users
4. Voting and Fees
The website facilitates public voting as part of the awards process.
Each vote requires payment of a non-refundable voting fee.
The website will only charge the specified amount during the voting process.
Additional charges, such as transaction fees from your bank or mobile money provider, are not the responsibility of the website. Please check with your service provider for applicable rates.
Extra charges resulting from user errors, including duplicate payment prompts, incorrect inputs, or similar issues, are also not the responsibility of the website.
By participating in voting or using this service, you acknowledge and accept that the voting fee is strictly non-refundable under any circumstance—this includes technical issues, payment errors, or changes in preference.
Only completed payments will be counted as valid votes.
5. Sponsorships
Sponsors agree to the benefits and expectations set in their chosen sponsorship tier. The COPPA Book Awards reserves the right to make adjustments to sponsorship deliverables when necessary, with appropriate notice and communication.
All sponsor logos remain the property of their respective organizations. The COPPA Book Awards does not claim ownership over any sponsor logo but may display them on its website, banners, or promotional materials to acknowledge the support and contributions of the sponsor.
6. Intellectual Property
All content on the COPPA Book Awards website—including text, designs, logos, and graphics—is the property of the COPPA Book Awards or used with permission. Unauthorized reproduction or distribution is strictly prohibited.
7. Limitation of Liability
The COPPA Book Awards and its representatives are not responsible for any indirect or direct damages resulting from:
Use or misuse of the website
Failed submissions or votes
Service interruptions or errors
8. Modifications
We reserve the right to update or modify these Terms and Conditions at any time. Continued use of the website after changes implies agreement with the revised terms.
9. Governing Law
These Terms and Conditions are governed by the laws of the Republic of Zambia.
Contact Information
Email: [email protected]
Phone: +260 976 796 297 / +260 97 4334917
Website: www.coppabookawards.com